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Last updated: March 6, 2025

Privacy Policy

1. Privacy Overview

General Information

The following notes provide a simple overview of what happens to your personal data when you visit this website. Personal data is any data that can be used to personally identify you. Detailed information on the subject of data protection can be found in our Privacy Policy below.

Data Collection on This Website

Who is responsible for data collection on this website?

Data processing on this website is carried out by the website operator. You can find the contact details of the operator in the “Note on the Responsible Party” section of this Privacy Policy.

How do we collect your data?

Your data is collected in part by you providing it to us. This can be, for example, data you enter into a contact form.

Other data is collected automatically or with your consent when you visit the website through our IT systems. This includes technical data (e.g., internet browser, operating system, or time of the page view). This data is collected automatically as soon as you access this website.

What do we use your data for?

Some of the data is collected to ensure the website is delivered without errors. Other data may be used to analyze your user behavior. If contracts can be concluded or initiated through the website, the data transmitted will also be processed for contract offers, orders, or other requests.

What rights do you have regarding your data?

You have the right to obtain information about the origin, recipients, and purpose of your stored personal data at any time free of charge. You also have the right to request the correction or deletion of this data. If you have given consent to data processing, you can withdraw this consent at any time for the future. Furthermore, you have the right to request the restriction of processing your personal data under certain circumstances. Additionally, you have the right to lodge a complaint with the competent supervisory authority.

For this and other questions regarding data protection, you can contact us at any time.

Analysis Tools and Third-Party Tools

When visiting this website, your browsing behavior may be statistically analyzed. This happens mainly with the help of analysis programs.

Detailed information on these analysis programs can be found in the following Privacy Policy.

2. Hosting

We host the content of our website with the following provider:

Alfahosting

The provider is Alfahosting GmbH, Ankerstraße 3b, 06108 Halle (Saale) (hereinafter referred to as Alfahosting). When you visit our website, Alfahosting collects various log files, including your IP addresses.

Details can be found in the Alfahosting Privacy Policy: https://alfahosting.de/datenschutz/.

The use of Alfahosting is based on Art. 6 (1) (f) GDPR. We have a legitimate interest in a reliable presentation of our website. If consent was requested, the processing will only occur on the basis of Art. 6 (1) (a) GDPR and § 25 (1) TDDG, if consent involves the storage of cookies or access to information on the user’s device (e.g., for device fingerprinting) under TDDG. Consent can be withdrawn at any time.

Order Processing

We have entered into a contract for order processing (AVV) to use the above-mentioned service. This contract is required under data protection law to ensure that personal data of our website visitors is processed only according to our instructions and in compliance with the GDPR.

3. General Information and Mandatory Information

Data Protection

The operators of these pages take the protection of your personal data very seriously. We treat your personal data confidentially and in accordance with the legal data protection regulations and this Privacy Policy.

When you use this website, various personal data is collected. Personal data is data that can be used to personally identify you. This Privacy Policy explains which data we collect and how we use it. It also explains how and for what purpose this happens.

We point out that data transmission over the internet (e.g., when communicating via email) may have security vulnerabilities. Complete protection of data against access by third parties is not possible.

Note on the Responsible Party

The responsible party for data processing on this website is:

Helmchen Event + Location
Köpenicker Straße 16/17
D 10997 Berlin

Phone: +49 (0) 30 49 00 48 27
Email: office@helmchen-event.de

The responsible party is the natural or legal person who alone or jointly with others determines the purposes and means of the processing of personal data (e.g., names, email addresses, etc.).

Responsible for:

Compliance & Diversity
Dirk Helmchen

Security
PPS – Berlin Security & Service GmbH, Jonas Siffermann

Accessibility & Participation
Romina Kounelis

Mediator
Christian Lehnert

Complaints Management
Lydia Lamprecht

Retention Period

Unless a more specific retention period is stated within this Privacy Policy, your personal data will remain with us until the purpose for processing is fulfilled. If you submit a legitimate request for deletion or withdraw your consent for data processing, your data will be deleted, unless we have other legally permissible grounds for retaining your personal data (e.g., tax or commercial retention periods); in the latter case, deletion will occur once these grounds are no longer applicable.

If you have consented to data processing, we process your personal data based on Art. 6 (1) (a) GDPR or Art. 9 (2) (a) GDPR if special categories of data are processed. In the case of express consent for the transfer of personal data to third countries, data processing will also be based on Art. 49 (1) (a) GDPR. If you have consented to the storage of cookies or the access to information on your device (e.g., via device fingerprinting), the data processing is additionally based on § 25 (1) TDDG. Consent can be withdrawn at any time. If your data is necessary for contract performance or for pre-contractual measures, we process your data based on Art. 6 (1) (b) GDPR. We also process your data if necessary for compliance with a legal obligation, based on Art. 6 (1) (c) GDPR. Data processing may also occur based on our legitimate interest under Art. 6 (1) (f) GDPR. Information on the specific legal grounds of processing is provided in the following sections of this Privacy Policy.

Recipients of Personal Data

As part of our business activities, we work with various external parties. In some cases, it is necessary to transfer personal data to these external parties. We only share personal data with external parties when necessary for contract fulfillment, if legally required (e.g., data transfer to tax authorities), if we have a legitimate interest under Art. 6 (1) (f) GDPR, or if another legal basis permits the data transfer. When using processors, we share personal data only based on a valid contract for order processing. In cases of joint processing, a joint processing agreement is signed.

Many data processing operations are only possible with your express consent. You can withdraw any consent you have already given at any time. The legality of the data processing carried out until the withdrawal remains unaffected by the withdrawal.

Right to Object to Data Collection in Specific Cases and to Direct Marketing (Art. 21 GDPR)

IF DATA PROCESSING IS CARRIED OUT BASED ON ART. 6 (1) (E) OR (F) GDPR, YOU HAVE THE RIGHT TO OBJECT TO THE PROCESSING OF YOUR PERSONAL DATA AT ANY TIME, FOR REASONS ARISING FROM YOUR PARTICULAR SITUATION; THIS ALSO APPLIES TO PROFILING BASED ON THESE PROVISIONS. YOU CAN FIND THE RELEVANT LEGAL BASIS FOR THE PROCESSING IN THIS PRIVACY POLICY. IF YOU OBJECT, WE WILL NO LONGER PROCESS YOUR AFFECTED PERSONAL DATA UNLESS WE CAN DEMONSTRATE COMPELLING LEGITIMATE GROUNDS FOR THE PROCESSING THAT OVERRIDE YOUR INTERESTS, RIGHTS, AND FREEDOMS, OR THE PROCESSING IS NECESSARY FOR THE ESTABLISHMENT, EXERCISE, OR DEFENSE OF LEGAL CLAIMS (OBJECTION UNDER ART. 21 (1) GDPR).

IF YOUR PERSONAL DATA IS PROCESSED FOR THE PURPOSE OF DIRECT MARKETING, YOU HAVE THE RIGHT TO OBJECT TO THE PROCESSING OF YOUR PERSONAL DATA FOR SUCH MARKETING AT ANY TIME; THIS ALSO APPLIES TO PROFILING IF IT IS RELATED TO SUCH DIRECT MARKETING. IF YOU OBJECT, YOUR PERSONAL DATA WILL NO LONGER BE USED FOR DIRECT MARKETING PURPOSES (OBJECTION UNDER ART. 21 (2) GDPR).

Right to Complain to the Competent Supervisory Authority

In the event of violations of the GDPR, affected individuals have the right to lodge a complaint with a supervisory authority, particularly in the member state of their habitual residence, place of work, or the place of the alleged infringement. The right to complain exists without prejudice to other administrative or judicial remedies.

Right to Data Portability

You have the right to request that data which we process based on your consent or in fulfillment of a contract be provided to you or to a third party in a structured, commonly used, and machine-readable format. If you request the direct transfer of data to another controller, this will only be done if technically feasible.

Access, Correction, and Deletion

You have the right to obtain information about your stored personal data, its origin, recipients, and the purpose of the data processing at any time, free of charge, within the applicable legal provisions, and to request its correction or deletion. For this and other questions about personal data, you can contact us at any time.

Right to Restrict Processing

You have the right to request the restriction of processing of your personal data. You can contact us at any time for this. The right to restrict processing applies in the following cases:

  • If you dispute the accuracy of your personal data stored with us, we generally need time to verify it. During the verification period, you have the right to request the restriction of processing your personal data.
  • If the processing of your personal data is unlawful, you can request the restriction of data processing instead of deletion.
  • If we no longer need your personal data but you need it for the establishment, exercise, or defense of legal claims, you have the right to request the restriction of processing instead of deletion.
  • If you have filed an objection under Art. 21 (1) GDPR, a balance must be made between your and our interests. As long as it is unclear whose interests outweigh, you have the right to request the restriction of processing your personal data.

If you have restricted the processing of your personal data, such data – except for its storage – may only be processed with your consent or for the establishment, exercise, or defense of legal claims, or for the protection of the rights of another person, or for reasons of an important public interest of the EU or a member state.

SSL or TLS Encryption

For security reasons and to protect the transmission of confidential content, such as orders or inquiries you send to us as the site operator, this site uses SSL or TLS encryption. You can recognize an encrypted connection by the fact that the address line of the browser changes from “http://” to “https://” and by the lock symbol in your browser’s address bar.

When SSL or TLS encryption is activated, the data you transmit to us cannot be read by third parties.

4. Data Collection on This Website

Cookies

Our website uses so-called “cookies.” Cookies are small data packages that do not harm your device. They are either temporarily stored for the duration of your session (session cookies) or permanently (persistent cookies) on your device. Session cookies are automatically deleted after your visit. Permanent cookies remain on your device until you delete them or they are automatically deleted by your browser.

Cookies can come from us (first-party cookies) or from third-party providers (third-party cookies). Third-party cookies enable the integration of certain third-party services within websites (e.g., cookies for payment processing).

Cookies serve various purposes. Many cookies are technically necessary, as certain website functions would not work without them (e.g., shopping cart functionality or video display). Other cookies may be used to evaluate user behavior or for advertising purposes.

Cookies that are necessary for the transmission of electronic communications, for providing certain functions you want (e.g., shopping cart functionality), or for optimizing the website (e.g., cookies for measuring website traffic) are stored based on Art. 6 (1) (f) GDPR, unless another legal basis is specified. The website operator has a legitimate interest in storing necessary cookies for the technically error-free and optimized provision of services. If consent for storing cookies and similar recognition technologies was requested, processing is based solely on that consent (Art. 6 (1) (a) GDPR and § 25 (1) TDDG); consent can be withdrawn at any time.

You can set your browser to notify you when cookies are being set and allow cookies only on a case-by-case basis, exclude the acceptance of cookies for specific cases or generally, and activate the automatic deletion of cookies when you close your browser. Disabling cookies may limit the functionality of this website.

Which cookies and services are used on this website can be found in this Privacy Policy.

Server Log Files

The provider of the pages automatically collects and stores information in so-called server log files, which your browser automatically transmits to us. These are:

  • Browser type and browser version
  • Operating system used
  • Referrer URL
  • Hostname of the accessing computer
  • Time of the server request
  • IP address

This data is not merged with other data sources.

The collection of this data is based on Art. 6 (1) (f) GDPR. The website operator has a legitimate interest in ensuring the technically error-free presentation and optimization of the website – for this purpose, server log files must be collected.

Contact Form

If you send us inquiries via contact form, the data provided in the request form, including your contact details, will be stored by us for processing the request and in case of follow-up questions. This data will not be shared without your consent.

Data processing is based on Art. 6 (1) (b) GDPR if your request is related to the performance of a contract or is necessary for pre-contractual measures. In all other cases, processing is based on our legitimate interest in effectively handling inquiries (Art. 6 (1) (f) GDPR) or your consent (Art. 6 (1) (a) GDPR), if requested; consent can be withdrawn at any time.

The data you enter in the contact form remains with us until you request its deletion, withdraw your consent for storage, or the purpose for storing the data no longer applies (e.g., after processing your request). Mandatory legal provisions – especially retention periods – remain unaffected.

Requests via Email, Phone, or Fax

If you contact us by email, phone, or fax, your inquiry, including any personal data (name, inquiry), will be stored and processed by us to handle your request. This data will not be shared without your consent.

Data processing is based on Art. 6 (1) (b) GDPR if your request is related to the performance of a contract or is necessary for pre-contractual measures. In all other cases, processing is based on our legitimate interest in effectively handling inquiries (Art. 6 (1) (f) GDPR) or your consent (Art. 6 (1) (a) GDPR), if requested; consent can be withdrawn at any time.

The data sent to us via contact requests remains with us until you request its deletion, withdraw your consent for storage, or the purpose for storing the data no longer applies (e.g., after processing your request). Mandatory legal provisions – especially legal retention periods – remain unaffected.

5. Analysis Tools and Advertising

Google Tag Manager

We use Google Tag Manager. The provider is Google Ireland Limited, Gordon House, Barrow Street, Dublin 4, Ireland.

Google Tag Manager is a tool that helps us integrate tracking or statistical tools and other technologies on our website. Google Tag Manager does not create user profiles, store cookies, or perform independent analysis. It is used solely for managing and deploying the tools embedded through it.

However, Google Tag Manager collects your IP address, which may be transmitted to Google servers in the USA. Google may share this information with third parties, as required by law or if third parties process this data on behalf of Google.

The use of Google Tag Manager is based on Art. 6 (1) (f) GDPR. We have a legitimate interest in the quick and efficient management and deployment of our analysis and marketing tools. If consent has been requested, processing will only occur based on Art. 6 (1) (a) GDPR and § 25 (1) TDDG, if the consent involves storing cookies or accessing information on the user’s device (e.g., for device fingerprinting). Consent can be withdrawn at any time.

Google processes your data in the USA. We point out that according to the European Court of Justice, there is currently no adequate level of protection for data transfers to the USA. This may involve risks regarding the lawfulness and security of data processing.

As a basis for data processing by recipients in third countries (outside the European Union, Iceland, Liechtenstein, Norway, specifically in the USA) or for data transfers there, Google uses so-called Standard Contractual Clauses (Art. 46 (2) and (3) GDPR). Standard Contractual Clauses are templates provided by the EU Commission to ensure that your data still complies with European data protection standards when transferred to and stored in third countries (like the USA). By signing these clauses, Google commits to maintaining European data protection standards when processing your data in the USA.

These clauses are based on a decision by the EU Commission. You can find the decision and the corresponding Standard Contractual Clauses here: https://eur-lex.europa.eu/eli/dec_impl/2021/914/oj

Further information about the Standard Contractual Clauses and the data processed by using Google Tag Manager can be found in the Privacy Policy at: https://policies.google.com/privacy?hl=en

Source: https://www.e-recht24.de